Before asking your caterer for a catering contract, there are a few factors that you need to consider. My eldest daughter is getting married in June and we are all helping her organize her dream wedding. However, with so much to think about and to prepare for a wedding, there are some areas we have overlooked. Because most of us think that caterers are experts in serving wedding receptions, we have the tendency to leave almost all decisions regarding the food in their hands.
Remember that you and your partner will always be the major decision-maker in whatever concerns your wedding. Also, no matter how grand you want your wedding to be, your budget might not be enough to achieve an extravagant reception. Here are a few things you must do before you sign a catering contract agreement from your wedding caterer.
Consult And Look For Samples
You probably have a wedding theme in mind before calling a potential caterer. Determine whether your wedding will be held in the morning, evening, or afternoon to have a clear idea on the type of meals you need to serve. When my daughter and I visited her caterer’s office, we asked about the types of services they offer and their rates. Usually, you can select from buffet, food stations, sit-in meals or whether you like to have a cocktail reception. They will ask you about the theme of your wedding or whether you have a color scheme already chosen for the event.
It is advisable to discuss these with them so that the designs will be color coordinated and elegant. My daughter pays attention to details so she asked for the kinds of arrangements and center pieces the company offers. We then made a schedule to see their sample arrangements, center pieces, plates and dinner wares. The lady we talked to also gave us a brochure, a price list and their catering contract template. You can ask for these things when you inquire about catering services.
Select The Food
During your wedding, you want your guests to enjoy the food you are serving. So, it is important that every bit of food that is served in their plates have been tasted by you. My daughter and son-in-law had a taste test with the caterer before selecting the food they want to serve during their reception. Catering companies usually do this for clients in their restaurants. All you need to do is schedule the day for the taste test. You can also ask if the caterer will serve food for your photographers and event coordinators. You need to specify the food for them because caterers usually charge lower prices for their food. Also ask them to reserve a basket of food for you to enjoy after the event – couples do not usually have the time to eat well during the wedding event.
Pay Attention To Numbers
To keep reception costs within your budget, ask about the number of servers who will be assigned to your event. Usually, one server can serve eight to ten people. Also keep the number of hors d’oeuvres at a minimum of two to four if you are planning to serve some.
Review The Catering Contract
Before closing the deal, read the sample catering contract your caterer will provide. If you have any questions, do not hesitate to call the company to ask for clarifications. The catering contract sample must be reviewed thoroughly before agreeing to the company’s conditions. Do the review with your partner agree on your decision.